Automated Bookkeeping: Why It’s a Gamechanger

You create an invoice. You send it to your customer. You receive the payment. You log it into your books. The process itself isn’t complex, but there’s no room for errors. This is why we believe automation is the way forward.



The Process of Bookkeeping

Are you tired of spending countless hours logging invoices, checking payments, and double-checking your financial records? Then automated bookkeeping might just be the solution that truly transforms your work life. In all my years working in SaaS, automated invoicing has been the one thing that consistently frees up valuable time. Imagine a world where everything runs automatically, giving you time to focus on growing your business instead of struggling with financial systems. Okay, I’ll admit it—you still have to deal with your accounting system now and then, even with automation. But trust me, you’ll save a ton of time. Thanks to digitalization, automation isn’t just for “the big players” anymore. Small and medium-sized businesses can now take advantage of automated bookkeeping to save time, minimize errors, and get real-time insights. In this blog post, I’ll explain what automated bookkeeping is, why it’s essential, and how it can be a gamechanger for your business. Heads up: Alunta.com integrates seamlessly with accounting systems like e-conomic. You can read more about that here.

What Is Automated Bookkeeping?

Automated bookkeeping is about making manual bookkeeping processes smarter, faster, and hands-free. Instead of manually entering invoices or navigating complex spreadsheets, you let a system handle the heavy lifting for you.   What does it involve?

  • Invoices are automatically created and sent to customers.
  • Payments are matched automatically with the correct invoices.
  • Bookkeeping happens directly in your accounting system.
  Example: Let’s say you run a contracting business with many repeat jobs each month. With an automated invoicing system like Alunta, invoices are created and sent with just a few clicks. Once the customer pays, the payment is automatically logged into your accounting system. The benefits? You skip manual data entry, save loads of time, and ensure your customers get their invoices on time. One issue can be the lack of direct integration between Alunta.com and your preferred accounting software. A potential solution is to look into our open API or the Zapier integration to set up the connection. Don’t hesitate to write to me if you need help.

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Why Is Manual Bookkeeping a Problem?

You don’t need to go “fully automatic” overnight. Like any process optimization, it can happen gradually. The challenge my team and I faced, though, was that manual bookkeeping often became a time sink. We’d push it to the end of the day, but it actually required quite a bit of mental energy. Here are some common issues with manual bookkeeping:

  1. It’s time-consuming: Data entry and double-checking records steal time you could use to serve clients or grow your business.
  2. Errors happen easily: Human errors, like incorrect numbers or duplicate entries, can wreak havoc in your accounting records. Fixing those in an accounting system can take hours!
  3. Lack of overview: Manual bookkeeping rarely gives you a real-time snapshot of your finances, making planning and decision-making difficult.
  4. End-of-month stress: Ever spent your evenings hunting for receipts and preparing your records for the accountant?
  Automated bookkeeping solves these problems. The system works for you, ensuring all invoices have an up-to-date payment status pulled directly from your accounting program.

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How Automated Bookkeeping Makes a Difference

Here are some of the biggest benefits of automating your bookkeeping:

  1. Time Savings: Say goodbye to manual data entry. The system handles everything for you.
  2. Fewer Errors: Automation eliminates the risk of human mistakes, ensuring accurate bookkeeping every time.
  3. Real-Time Data: Automated bookkeeping gives you an up-to-date view of your finances within seconds.
  4. Integration with Accounting Systems: Tools like Alunta integrate with e-conomic, so invoices are automatically logged into your accounting system.
  5. Increased Control: Easily monitor who has paid and which invoices need follow-ups.
  Example: A catering business that delivers monthly lunch plans to 50 offices could save hours each month with automated bookkeeping. Instead of manually entering invoices, Alunta.com creates them automatically and logs payments into the accounting system.

How to Get Started with Automated Bookkeeping

Getting started with automated bookkeeping is easier than you think. While the journey can be long, the results are worth it. (You can read about my journey with Alunta.com here.) Here’s the step-by-step process:

  1. Choose the Right System: Find a solution that suits your business needs. Alunta.com is perfect for companies with recurring payments and subscriptions.
  2. Integrate with Your Accounting System: Make sure the system integrates with accounting systems for seamless bookkeeping.
  3. Set Up Your Invoicing Process: Add customers and set up automatic invoices. Define payment intervals, prices, and renewal dates.
  4. Let the System Work: Once everything is set up, invoicing and bookkeeping happen automatically. You’ll only get alerts if something needs your attention.
  5. Monitor and Optimize: Use the system’s dashboards and reports to keep an eye on your finances. Leverage the insights to improve your processes.
  You can read about how Alunta.com automates invoicing right here.

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Who Can Benefit from Automated Bookkeeping?

Automated bookkeeping is a gamechanger for many industries:

  • Contractors: Automate invoices for recurring services like inspections or repairs.
  • Cleaning Companies: Manage monthly maintenance agreements for offices or housing associations.
  • IT Consultants: Automate subscription payments for software or hosting services.
  • Catering Businesses: Simplify monthly invoicing for lunch delivery plans.
  • Fitness Centers: Handle memberships with automated payments and reminders.
Regardless of the industry, the benefits remain the same: less admin work, fewer errors, and more time to focus on what truly matters.

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FAQ – Frequently Asked Questions About Automated Bookkeeping

  1. What is automated bookkeeping? It’s a process where invoicing and bookkeeping happen automatically using a system like Alunta.com.
  2. Who can use automated bookkeeping? Any business that deals with invoicing, recurring payments, or subscriptions.
  3. How does Alunta.com help with bookkeeping? Alunta integrates with e-conomic to create, send, and log invoices automatically.
  4. Can automated bookkeeping reduce errors? Yes! Automation minimizes human errors and ensures accurate records every time.
  5. How much does Alunta cost? You can start for free and then choose a subscription plan that fits your business needs.

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Ready to Simplify Your Bookkeeping?

Automated bookkeeping isn’t just a fancy feature—it’s a gamechanger for your business. You’ll save time, reduce errors, and gain real-time control over your finances, allowing you to make better decisions. Try Alunta for free today and see how automated bookkeeping can transform your daily operations.

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