Automated Bookkeeping: Why It’s a Gamechanger

Are you tired of spending countless hours logging invoices, checking payments, and double-checking your financial records? Then automated bookkeeping might just be the solution that truly transforms your work life. In all my years working in SaaS, automated invoicing has been the one thing that consistently frees up valuable time.

Imagine a world where everything runs automatically, giving you time to focus on growing your business instead of struggling with financial systems. Okay, I’ll admit it—you still have to deal with your accounting system now and then, even with automation. But trust me, you’ll save a ton of time.

Thanks to digitalization, automation isn’t just for “the big players” anymore. Small and medium-sized businesses can now take advantage of automated bookkeeping to save time, minimize errors, and get real-time insights.

In this blog post, I’ll explain what automated bookkeeping is, why it’s essential, and how it can be a gamechanger for your business.

Heads up: Alunta.com integrates seamlessly with accounting systems like e-conomic. You can read more about that here.

You don’t need to go “fully automatic” overnight. Like any process optimization, it can happen gradually. The challenge my team and I faced, though, was that manual bookkeeping often became a time sink. We’d push it to the end of the day, but it actually required quite a bit of mental energy.

Here are some common issues with manual bookkeeping:

1. It’s time-consuming:
   Data entry and double-checking records steal time you could use to serve clients or grow your business.
2. Errors happen easily:
   Human errors, like incorrect numbers or duplicate entries, can wreak havoc in your accounting records. Fixing those in an accounting system can take hours!
3. Lack of overview:
   Manual bookkeeping rarely gives you a real-time snapshot of your finances, making planning and decision-making difficult.
4. End-of-month stress:
   Ever spent your evenings hunting for receipts and preparing your records for the accountant?

Automated bookkeeping solves these problems. The system works for you, ensuring all invoices have an up-to-date payment status pulled directly from your accounting program.

Getting started with automated bookkeeping is easier than you think. While the journey can be long, the results are worth it. (You can read about my journey with Alunta.com here.)

Here’s the step-by-step process:

1. Choose the Right System:
   Find a solution that suits your business needs. Alunta.com is perfect for companies with recurring payments and subscriptions.
2. Integrate with Your Accounting System:
   Make sure the system integrates with accounting systems for seamless bookkeeping.
3. Set Up Your Invoicing Process:
   Add customers and set up automatic invoices. Define payment intervals, prices, and renewal dates.
4. Let the System Work:
   Once everything is set up, invoicing and bookkeeping happen automatically. You’ll only get alerts if something needs your attention.
5. Monitor and Optimize:
   Use the system’s dashboards and reports to keep an eye on your finances. Leverage the insights to improve your processes.

You can read about how Alunta.com automates invoicing right here.

1. What is automated bookkeeping?
   It’s a process where invoicing and bookkeeping happen automatically using a system like Alunta.com.
2. Who can use automated bookkeeping?
   Any business that deals with invoicing, recurring payments, or subscriptions.
3. How does Alunta.com help with bookkeeping?
   Alunta integrates with e-conomic to create, send, and log invoices automatically.
4. Can automated bookkeeping reduce errors?
   Yes! Automation minimizes human errors and ensures accurate records every time.
5. How much does Alunta cost?
   You can start for free and then choose a subscription plan that fits your business needs.