Get detailed bookkeeping and reconciliation help through MCP

You can now use an AI assistant connected to Alunta through MCP to investigate invoices, payments, refunds and reconciliation differences. This makes it easier for you and your bookkeeper to follow the money from an invoice to recorded payments and the information from your accounting system.

The update adds nine bookkeeping tools to Alunta’s AI Access. You do not need to know their names: Ask a question using an invoice number, payment reference or the period you want to review. The assistant can retrieve the relevant information once your administrator has enabled access and the supporting data is available in Alunta.

Find the invoice even when its numbers differ

An invoice may have one number in Alunta and another in your accounting system. The assistant can now search by an exact Alunta invoice number, customer-facing invoice number or stored accounting number and show the connection. If several invoices match, they are presented as candidates so you can choose the right one.

You can also search by a payment reference or transaction number. This is useful when your investigation starts with a charge or refund rather than an invoice.

For example, try:

• “Find invoice 45210 and show its number in the accounting system.”
• “Which payment and invoice does this transaction reference belong to?”

Follow payments, credit notes and refunds

For an individual invoice, the assistant can bring together invoice lines, recorded payments, documented card captures, refunds, related credit notes and the latest stored reconciliation status. You can investigate how the amounts fit together and where a difference or outstanding balance remains.

The information distinguishes a payment record from a confirmed movement of money. A credit note alone, for example, does not prove that money has been returned to the customer. Reversing a payment record locally is also different from issuing a refund through the payment provider.

For example, try:

• “Walk through this invoice from its lines to payment and any refund.”
• “Is there a credit note, and is the refund also documented?”
• “What is the difference between the invoice amount and the confirmed card capture?”

If a later credit note explains an earlier difference, the information about both events is retained. A correction in September is not moved back into August, and amounts in different currencies are not added together.

Review a period and the invoices that need attention

The assistant can retrieve payment movements for a period, group them by day, month or payment provider, and show totals by currency. It can also find invoices with outstanding balances or reconciliation issues that need review.

This gives you a starting point for comparing Alunta’s records with exports from your payment provider or accounting system:

• “Show card captures and refunds in August, grouped by day and provider.”
• “Which invoices in this period have an outstanding balance or reconciliation difference?”
• “Show the DKK and EUR totals separately.”

Period summaries use saved report versions. In Bookkeeping, you can select a report, filter by period, provider, payment method and currency, and download CSV files and information about the report’s underlying data. When a new report replaces an earlier version for the same period, you can compare changes in movement counts and amounts.

Use the same report and filters when comparing the AI assistant’s summary with your export. Selecting a report establishes your working reference; it does not approve the bookkeeping.

Investigate the card clearing account and payment setup

For e-conomic, the assistant can show the collected reconciliation of the card clearing account, including your own documents and the ledger entries available within your access permissions. It can also explain the stored payment setup: Which payment terms are used, whether a term settles automatically, and how payment posting is configured.

A payment term that settles automatically can cause e-conomic to post the payment as part of booking the invoice. This alone does not prove that a card has been charged or that Nets has paid out the money.

For example, try:

• “What does the latest stored reconciliation of the card clearing account show?”
• “Which payment term was this invoice booked with, if that information is available?”
• “Does the payment term settle automatically, and is Alunta also configured to post the payment?”

If several Alunta teams use the same e-conomic account, their information is not shared automatically. Shared totals require separate sharing permissions. Other teams’ customers and documents are not shown individually.

How to enable access

An owner or administrator must enable AI Access and turn on Payment and bookkeeping details. This category is off by default. Lookups involving individual invoices and payments also require Invoice details and Customer details. Apply the changes on the settings page and connect the AI assistant to the correct team.

Under Individual bookkeeping access, an administrator can give an existing team member access to the bookkeeping tools without making them an administrator. The bookkeeper’s MCP connection receives a limited selection of read tools. Their other permissions in Alunta continue to follow their existing team role.

Reporting and card reconciliation must be enabled and have collected data before their summaries can be used. A useful first question is: “Which bookkeeping data is available for my team, which periods does it cover, and when was it last updated?”

What the answers can and cannot tell you

MCP access is read-only. The assistant can read and explain the information, but it cannot post accounting entries, change invoices, take payments or issue refunds. An MCP lookup does not contact e-conomic or the payment provider and does not start a new collection; answers use data Alunta has already stored.

Check the observation time and data coverage. Missing information should be shown as unknown, rather than zero or proof that everything reconciles. Older invoices may lack evidence of the payment term they were originally booked with. The current setup cannot establish the historical term.

Alunta does not have the acquirer’s full breakdown of Nets payouts and fees. The assistant therefore cannot explain every net payout, investigate accounts that have not been collected, or identify who created a manual entry. You still need to obtain that missing evidence from the acquirer or accounting system.

Read more in the accounting and reconciliation guide (Markdown file, AI agent-friendly) and the AI access and data security guide (Markdown file, AI agent-friendly).